Personal data

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Policy for the protection of your personal data

The Pasteur Institute of Lille (whose registered office is located at 1 Rue du Professeur Calmette, 59000 Lille), acting as data controller, attaches great importance to the protection and respect of your privacy. This policy aims to inform you, in accordance with Regulation (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter referred to as the "Regulation"), of our practices concerning the collection, use, and sharing of information that you provide to us through our website.

This policy aims to inform you about the categories of personal data we may collect or hold about you, how we use them, with whom we share them, how we protect them, and the rights you have over your personal data.

  1. The data we collect

By using pasteur-lille.fr, you may provide us with information, some of which may identify you and therefore constitute personal data (hereinafter referred to as "Data"). This is particularly the case when you fill out a form on the website.

This information includes, in particular, the following data [categories of data collected to be deleted or completed]:

  • Account details : refer to the data you provide when creating an account by filling out the registration form.
  • Browsing data: refers to the data we collect during your browsing on pasteur-lille.fr such as, in particular, the date, time of connection and/or browsing, browser type, browser language, and IP address.

Data collected through cookies

Some data is collected automatically as a result of your visit to the site, through the use of cookies.

The website of the Pasteur Institute of Lille uses four types of cookies:

  • Internal cookies necessary for the site to function optimally;
  • Third-party audience measurement cookies;
  • Third-party cookies are used to improve the site's interactivity and multimedia content.

For a detailed list of these cookies, please refer to the section “Cookie management” of the site.

We invite you to consult the privacy policies of these networks to learn about the purposes for which they use browsing information collected through these application buttons, including for advertising.

Configure cookie settings on this site

You can (re)configure the cookie settings on this site here.

  1. How do we use the data we collect?

We use the data we collect in order to:

Purpose Legal basis

(i) You create an online account,

(ii) Subscribe to our newsletter and email communications via the registration form

 Consent;

Compliance with a legal obligation to which the data controller is subject;

Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

Legitimate interests pursued by the controller unless the interests or fundamental rights and freedoms of the data subject override those interests.

During the data collection process, you will be informed whether certain data fields are mandatory or optional. Data fields marked with an asterisk on the data collection form are mandatory. Failure to provide this information may limit the processing of your request.

  1. Who are the recipients of the data we collect and for what reasons do we transmit this data to them?

 

  • Data processed by pasteur-lille.fr

The collected data is intended for our use in our capacity as data controller.

Purpose Recipient department or manager
(i) Create an online account,
(ii) Subscribe to our newsletter and email communications via the subscription form 		IT Department / Webmaster

Communication Department

Clinical studies

3.2 Data transferred to public authorities and/or bodies

In accordance with current regulations, Data may be transmitted to the competent authorities upon request and in particular to public bodies, legal professionals, ministerial officers, bodies responsible for debt collection, exclusively to meet legal obligations, as well as in the case of the investigation of perpetrators of offences committed on the internet.

  • Data transferred to third parties

We work closely with third-party companies that may have access to your Data, including:

  • 3.1 Our subcontractors and service providers whom we use for the purpose of sub-processing the sending of communications;

We only share with these third parties the Data they need to perform their services, and we require them not to use your Data for any other purpose. These third parties will only act in accordance with our instructions and will be contractually obligated to ensure a level of security and confidentiality for your Data identical to our own and to comply with applicable data protection regulations.

  1. How long do we keep your data?

Your Data will not be kept longer than strictly necessary for the purposes pursued as stated in the Policy and in accordance with the Regulation and applicable laws.

In this regard, the Data used for the purpose of sending communications by email is kept for the duration of the relationship, then archived in accordance with the limitation periods].

Purpose Shelf life

(i) Create an online account,

(ii) Subscribe to our newsletter and email communications via the subscription form

 Throughout the entire duration of the relationship

When the retention periods expire, your Data is erased or anonymized so that it can be used without infringing on your rights. However, your Data may be archived beyond the specified periods for the purposes of research, the establishment and prosecution of criminal offenses, solely to allow, if necessary, the provision of your Data to the judicial authorities.

Archiving means that your Data will no longer be accessible online but will be extracted and stored on a separate and secure medium.

  1. Is your data being transferred, how and where?

Your data is not transferred outside the territory of the European Union.

  1. How is your data protected?

We take appropriate technical and organizational measures to prevent unauthorized access to, or alteration, disclosure, loss, or destruction of, your Data. It is important that you keep your login credentials confidential to prevent unauthorized use of your account.

  1. What are your rights regarding your data?

In accordance with applicable laws and regulations regarding the protection of personal data, you have a number of rights relating to your Data, namely:

  • A right of access and informationYou have the right to be informed in a concise, transparent, intelligible, and easily accessible manner about how your Data is processed. You also have the right to obtain (i) confirmation that Data concerning you is being processed and, where that is the case, (ii) access to that Data and a copy of it.
  • A right of rectificationYou have the right to have inaccurate data concerning you rectified. You also have the right to complete incomplete data concerning you by providing a supplementary statement. If you exercise this right, we undertake to communicate any rectification to all recipients of your data.
  • A right to erasureIn some cases, you have the right to have your Data erased. However, this is not an absolute right, and we may retain this Data for legal or legitimate reasons.
  • A right to limit processing: in certain cases, you have the right to obtain restriction of processing of your Data.
  • A right to data portabilityYou have the right to receive the data you have provided to us in a structured, commonly used, and machine-readable format, for your personal use or to transmit it to a third party of your choice. This right only applies when the processing of your data is based on your consent, on a contract, or when this processing is carried out by automated means.
  • A right to object to processingYou have the right to object at any time to the processing of your Data for processing based on our legitimate interest, a task carried out in the public interest, and for marketing purposes. This is not an absolute right, and we may refuse your objection for legal or legitimate reasons.
  • The right to withdraw your consent at any time You may withdraw your consent to the processing of your Data when the processing is based on your consent. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
  • The right to lodge a complaint with a supervisory authority : you have the right to contact your data protection authority to complain about our personal data protection practices.
  • The right to give instructions regarding the fate of your data after your death : you have the right to give us instructions regarding the use of your Data after your death.

To exercise these rights, you can contact our Data Protection Officer at the following address: dpo@pasteur-lille.fr

Please note that we may require proof of your identity to exercise these rights.

  1. Changes to our privacy policy

We may occasionally modify this policy, particularly to comply with any regulatory, legal, editorial, or technical developments. If so, we will change the "last updated" date and indicate when the changes were made. When necessary, we will inform you and/or request your consent. We advise you to check this page regularly to stay informed of any changes or updates to our policy.

  1. Contact Us

For any questions relating to this policy or for any requests relating to your Data, you can contact us by:

Version updated on 23/03/2021.

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